Information on Personal Data Processing

MANAGING RELATIONS WITH BUSINESS PARTNERS

By means of this document, we, as the controller of personal data – the company ŠKODA AUTO a.s., tř. Václava Klementa 869, Mladá Boleslav II, 293 10, Mladá Boleslav, Identification No.: 00177041, registered in the Commercial Register kept by the Municipal Court in Prague under Section B, File No. 332 (hereinafter referred to as “ŠKODA AUTO“) – provide information on the personal data processing and your rights related thereto.

The processing of personal data is carried out as part of the following activity:
Managing Relations with Business Partners

BUSINESS PARTNER CHECK

Purpose of the processing:
Business partner check

Description of the purpose of processing:
Personal data are processed in order to register the external entity in the Group’s database, which is necessary in subsequently reviewing the credibility and solvency of the entity as a potential business partner. In certain situations, it may be necessary to perform an in-depth review of the business partner to ensure a more thorough examination, e.g. through an order placed with an external audit company containing the business partner’s necessary identification personal data.

Legal basis of the processing:
We have a legitimate interest in processing these data. We only wish to cooperate with entities of credible integrity.

Categories of the personal data we process:
Identification data
Contact data

Processing and archiving period:
10 years following the creation of the record

Categories of data processors or recipients to whom we may provide the personal data:
External Audit Upon request, your personal data may be provided to public authorities, in particular to courts, the Police of the Czech Republic and other law enforcement agencies to the necessary extent and within the boundaries of law.

Source of the personal data:
Directly from you and from third persons

Transfers of personal data to third countries or supranational organisations:
As part of the above-mentioned processing, your personal data will not be transferred to any third country or multinational company.

Automated decision-making based on the personal data:
During this personal data processing, automated decision-making based on the personal data does not occur.

Other information:
Personal data may be archived in the public interest and used for scientific, historical or statistical research purposes. In well-founded cases, personal data can also be the subject of processing for the purposes of legal matters resolution, including the performance of obligations towards public administration bodies and monitoring and ongoing evaluation of legal risks.

IMPLEMENTATION AND DEVELOPMENT OF BUSINESS COOPERATION BETWEEN ŠKODA AUTO AND BUSINESS PARTNER

Purpose of the processing:
Implementation and development of business cooperation between ŠKODA AUTO and a business partner

Description of the purpose of processing:
ŠKODA AUTO reaches out to suppliers with a demand for products and services. If the supplier is selected, it uses the personal data to conclude a general contract, or create an order. Furthermore, ŠKODA AUTO uses personal data to reach out to suppliers in order to develop or automate their future cooperation (e.g. by creating an automated systems interface for exchanging information).

Legal basis of the processing:
We have a legitimate interest in processing these data. We need your data in order to communicate with the business partner while implementing the business cooperation.

Categories of the personal data we process:
Identification data
Contact data
Descriptive data

Processing and archiving period:
Following the termination of the business relationship

Categories of data processors or recipients to whom we may provide the personal data:
Platform provider Upon request, your personal data may be provided to public authorities, in particular to courts, the Police of the Czech Republic and other law enforcement agencies to the necessary extent and within the boundaries of law.

Source of the personal data:
Directly from you

Transfers of personal data to third countries or supranational organisations:
As part of the above-mentioned processing, your personal data will not be transferred to any third country or multinational company.

Automated decision-making based on the personal data:
During this personal data processing, automated decision-making based on the personal data does not occur.

Other information:
Personal data may be archived in the public interest and used for scientific, historical or statistical research purposes. In well-founded cases, personal data can also be the subject of processing for the purposes of legal matters resolution, including the performance of obligations towards public administration bodies and monitoring and ongoing evaluation of legal risks.

What are your rights?

As a part of the personal data processing, you have the following rights:

Access to personal data processed.

Revocation of the consent to the personal data processing.

Correction of incorrect, inaccurate or incomplete personal data.

Erasure of personal data in the case of purpose legal basis termination or in the case of unlawful processing.

Restriction of the data processing.

Extract of your personal data in a machine-readable format for yourself or another controller.

Object to the data processing, if you believe that the processing of personal data is unlawful.

Not to be the subject of automated decision-making.

How can you exercise your rights?

In connection with the exercise of your rights, ŠKODA AUTO may charge a reasonable fee taking into account the administrative costs for the processing when requests from a data subject are apparently unfounded or excessive.

For the inquiries related to the personal data protection and processing, use the following communication channels:

Electronically:

By mail:

ŠKODA AUTO a.s.
tř. Václava Klementa 869,
Mladá Boleslav II,
293 01 Mladá Boleslav
Czech Republic

(English language)

By phone or by e-mail

Please contact your Importer.

Data Protection Officer (DPO)

For questions regarding the personal data protection, you can contact directly the Data Protection Officer (DPO) of ŠKODA AUTO.

http://www.skoda-auto.com/data-privacy
dpo@skoda-auto.cz

Lodging a complaint

In case you disagree with the way ŠKODA AUTO processes or handles your personal data, you can lodge a complaint with the Data Protection Officer (DPO) of ŠKODA AUTO or a supervisory authority.

Office for Personal Data Protection
Pplk. Sochora 27
170 00 Praha 7
Czech Republic
+420 234 665 111
http://www.uoou.cz/